Workflow Analysis Helps to Implement EHR Software

Analysis of workflow makes important modifications in the implementation of your EHR system, either you have already made the choice to implement an EHR solution or to evaluate your needs

Workflow Analysis Helps to Implement EHR Software

The failure of electronic health record software participation into clinician workflow is a barrier to the implementing of EHR systems. To identify this problem, organizations have to analyze their processes of workflow before the implementation of EHR software.

A group of physicians and other medical organizations should use certified Electronic Health Record systems before they work with Medicaid and Medicare, so there would be the financial incentives for conducting the analysis of workflow for determining the best solution of EHR to maximize and to use the advantages which can come with setting up an EHR system.

Workflow Breakdowns

Workflow analysis breaks down the routine tasks and helps you analyze potential problem waste, areas and termination. You presently do not suggest reminders or only offer to patients who demand them, you may find that you are spending time imagining out about whom to contact. Electronic Health Record software can contact patients automatically by an incorporated and digital patient portal.

Professional’s Consultations

The software developer of the EHR system in which you are interested in implementing, can support your organization in defining as the best course of action to take. As in, if this is your specialty practice, your needs for workflow will be different from the needs of family practice.

If your staff has zero or limited exposure to using the EHR software, you will have to arrange some training sessions to switch from the paper-based record system to the digital method.

The more information you know about the performance of your staff, their daily operations and the kind of functionality you need in your EHR system, the more you will be prepared to implement it in your organization. Analysis of workflow is a perfect way to help you get the data you require as you take decisions about the requirements of your EHR system.

Tools and Techniques

Your workflow analysis includes the appliance a set of techniques which address and identify the environmental factors and the information require in the initial stages of implementation and selection of system. These techniques are;

·        Classify the limitations of a procedure

·        Create a common understanding of its causes, results and steps between the stakeholders

·        Examine how the existing procedural functions

·        Recognize from where it can be modernized and improved

·        Develop the use cases which will guide the development, design and support of the new system which automates the process

The information regarding the procedure which is taken by an extensive diversity of tools like; flow charts for the procedures, movement diagrams of workflow and others.

Key Takeout

·        After the performance of a workflow analysis, your organization must have better result from implementing the electronic health record software

·   Get ready to spend resources and time on examining your staff about the performance on a regular basis, the procedures on patients. Your patience will be pleased with improved productivities.

·        Be sure about the consultation which must be with a well-qualified software developer to assure you that you are working with an organization which has an excellent record of track supporting medical organizations which are switching to an EHR solution.

·        Analysis of workflow will show you that which part of your practice will give you advantage the most from the implementation of an EHR system and helping you to take decision from where to emphasis on your efforts.

Capturing of Data

If the main goal of workflow analysis is the designing of improved and new processes which optimizes the workflow by carrying the correct information at the suitable point, then the capturing of data is a major consideration. It also offerings the highest risk of the process and system which not working as wanted or the point of highest user dissatisfaction.

Selection of Best EHR Vendor

Take proper time for selecting the best EHR vendor that fulfill your needs, after the final decision of selection, you would not be able to search another one instantly.

Selection of Best EHR Vendor

There are about 200-400 companies claiming to make the perfect Electronic Health Record software in the market of health care solution. Now it depends on buyers to choose the perfect one, as it impacts directly on their practice. So, if you decided to select the better, go through the proper research in the health care market. Take proper time to select the best one because once you choose it, and not get satisfaction with that, it would not be possible for you to search for new one suddenly.

Now here the question arises that what would be the criteria to choose best EHR vendor?  Some of the main steps for choosing the perfect one include;

Step I: Assessment of Vendor

This is the process to select the perfect vendor who accomplishes your basic needs from the health care market. For the assessment process you must know;

·        Your system needs; you must be sure about your basic needs for selecting the perfect EHR. You have to know about the perfect features you will desire to achieve meaningful use and goals.

·        Make Criteria and try to follow it; Start your assessment with the Certified HIT Product List (CHPL). This will help you to get comprehensive and authoritative list of perfect EHR solutions.

·        Comparison of Vendors; This will help you to select the best vendor. For the better result you can also use the Meaningful Use Compare Tool to check if the vendor have meaningful use capabilities.

·        Ask for references; you have no idea if your selection is actually a best one. Ask for the references and visit their scheduling sites. References will give you the accurate information.

·        Work on Demonstrations; schedule the demonstration with final vendors for their Electronic Health Record products and manage personal interaction with their team.

·        Keep an eye on core functionalities, features of practice management and consistent clinical scenarios with the vendors you are assessing.

Step II: Background Research about Electronic Health Record Solution

Before taking the final decision about selecting the best EHR vendor, it is need to do background research about that solution. For this, making evaluation on following basis;

·        ONC-ATCB Certified; First of all let yourself make sure that your concerning EHR vendor is ONC-ATCB certified and also securing CMS incentive programs for providing meaningful use.

·        Fulfill the stages of meaningful use Be sure that your expecting vendor is fulfilling not only the certifications in stage I, but also working on both Stage II and Stage III of meaningful use.

·        Value in the Health care market it is important for you to know about the market value of your expecting EHR vendor. This helps you to know the credibility of your selection.

Step III: Make Clear about your Goal.

There is a need to acknowledge the limitations and inefficiencies you are following before using Electronic Health Record solution as well as your company’s needs which includes features, additional services, ease of use and support. This is necessary to know if your current practice will accomplish with the EHR solution. Need to know if you really want to have electronic record of patient, if decision support tools really matters to you.

Step IV: Take Final Decision for Selecting Best EHR Vendor

After the assessment, knowing their background, knowing about your goals, now you can take decision that what kind of EHR vendor is your demand. Now take a final decision to select best Electronic Health Record Vendor and enter in the phase of making contract with that EHR vendor.